📅 ManageShifts Help

What is this?

This tool helps you schedule employees using a drag-and-drop calendar. Access depends on your role.

Roles

• Managers/Owners can create, edit, delete, and duplicate shifts
• Staff can view their shifts only

Getting Started

1. Log in with your credentials
2. Use checkboxes on the left to show or hide employees
3. If you're a manager, drag employee blocks to the calendar

Controls

• Drag & Drop: Add a new shift
• Click: Duplicate or delete a shift
• Resize / Move: Adjust duration or time
• Print: Exports current view
• Refresh Employees: Pulls updated list
• Logout: Ends session

Sidebar Summary

On the right side of the calendar, you’ll see a narrow sidebar showing a summary of shift hours. Only employees who have one or more scheduled shifts during the current view will appear in this list. Each entry shows the total number of hours assigned to that employee, based on visible shift events.

• Format: John Doe: 12.5 hrs
• Employees with no scheduled hours will not be shown
• This list updates as you toggle employees or change the calendar range

Kiosk Mode

Kiosk Mode allows a tablet or shared device to be used for employees to clock in and out without full access to the app.

1. As a manager, visit /app and log in
2. Click your user menu and select "Enter Kiosk Mode"
3. This logs you out and shows the kiosk panel
4. Employees can now tap their name to clock in or out
5. To exit Kiosk Mode, close the tab

Manage Time Entries

This admin-only panel lets you manually add, edit, or delete employee clock-ins. Use this to correct missing or incorrect time logs.

1. Click Manage Time Entries from the sidebar (managers/admins only)
2. Use the dropdown to select an employee and enter start/stop times
3. Click Add to save a new clock-in
4. Use the date filter to narrow results, then Edit or Delete entries as needed

• Start/Stop times are saved in Central Time
• Clicking Edit turns that row into editable fields
• Cancel exits edit mode, Save commits the changes

Requests Off

If you're taking time away, use the "Requests Off" button to view, add, or update your time-off requests. Employees can submit their own dates and reasons. Managers can submit for others, or review and modify existing entries. Click the "Edit" button next to your request if you need to update it, or "Delete" if your plans change. Dates are shown in your local time, but the system processes them in Central Time.

Admins have full control, and can add, edit, or delete requests for anyone.

Availability

Use the Availability section to let managers know when you're able to work.

Each entry includes the date and a time range. Managers and owners can add or edit entries for anyone. Staff can only submit or update their own.

1. Click the Availability button from the sidebar
2. Select a name (if you're a manager) or it will auto-fill if you're staff
3. Pick the date, start time, and end time you're available
4. Click Add to save it

• Click Edit to adjust an existing entry
• Click Delete to remove it
• All times are saved in Central Time

Requests Off & Availability

Managers and owners can view Requests Off and Availability directly on the calendar. These blocks give a quick snapshot of employee availability without digging through menus or forms.

Requests Off

• Appear as red all-day bars at the top of the calendar
• Include the employee’s name
• Hover over the block to see the submitted reason
• Submitted by employees or by managers on their behalf

Availability

• Appear as green time-blocks in the calendar grid
• Only visible to managers and owners
• Hovering shows any notes or reasons attached
• Staff can enter their own, but can't see others’ availability

About

This scheduler is free for users of ManageMemberships and ManageRegister.

Want access? Email jon@managememberships.com